PMO Launch in 90 Days: Portfolio Visibility for a Growing SaaS Company
Twelve active projects, no portfolio visibility, and a Series B investor asking why delivery had become unpredictable.
The Challenge
A B2B SaaS company with 85 employees had grown faster than its delivery infrastructure. By the time they reached Series B, they were running 12 simultaneous initiatives with no shared project governance, inconsistent reporting, and zero portfolio-level visibility. The CEO could not tell the board which projects would ship by year-end. The VP of Engineering was spending 30% of her time answering status questions she should have been able to point to a dashboard for.
The Approach
Ran a 2-week diagnostic: interviewed department heads, audited active projects, and mapped resource allocation. Delivered a portfolio inventory and a PMO operating model recommendation with three tiers to choose from. The company selected the Standard tier. Built and launched the intake process and project classification framework.
Designed the portfolio dashboard, established the weekly PM cadence, and ran the first steering committee session using the new reporting model. Trained the internal PM team on the standards. Defined project lifecycle phases and required artifacts.
Embedded the PMO as a functioning organizational capability. All 12 active projects migrated to the governance model. First formal portfolio review delivered to the board. Retained on a monthly basis for ongoing portfolio oversight.
Results
"We went from "nobody knows what is shipping when" to a board-ready portfolio view in three months. That was not what we expected to be possible."
The service behind this result
Fractional PMO
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Other delivery problems solved.
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