Portfolio Governance for a $28M Construction Program
A growing contractor winning large government contracts — but operating with project management practices built for a $2M firm.
The Challenge
A mid-size general contractor had grown rapidly, crossing $28M in annual contract value over three years. Their project management infrastructure had not kept pace. They were winning government contracts that required formal PMO documentation, reporting cadences, and governance evidence they did not have. Two contracts had been flagged by contracting officers for insufficient status reporting. A third was at risk of termination.
The Approach
Designed a PMO operating model sized for government contracting: contract-aligned project lifecycle, formal RAID log process, subcontractor performance tracking, and a government-reporting-ready status format. Built a template library covering all required contract deliverables.
Trained four project superintendents and two project managers on the governance model. Stood up the portfolio dashboard. Resolved the two flagged contracts by delivering retroactive status reports and establishing the ongoing cadence.
Retained as fractional PMO Director for ongoing portfolio oversight, contract compliance monitoring, and bid-support documentation (PMO capability evidence for RFPs). Two subsequent government contracts cited the PMO structure as a competitive differentiator.
Results
"We were winning work we did not have the systems to govern. PMOstart built those systems — and helped us win more work because of them."
The service behind this result
Fractional PMO Director
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